Coordinator Faculty Personnel Admin - Job at Rutgers University in New Brunswick, NJ

Coordinator Faculty Personnel Admin

New Brunswick, NJ

Posted 8 days ago

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Job Description

Position Details

Position Information

Recruitment/Posting Title	Coordinator Faculty Personnel Admin
Job Category	Staff & Executive - Administrative & Support
Department	The Institute for Nicotine and Tobacco Studies
Overview	The Rutgers Institute for Nicotine and Tobacco Studies (formerly Rutgers Center for Tobacco Studies) is undergoing dynamic and transformative growth. The Rutgers Institute for Nicotine and Tobacco Studies is one of the nation's leading tobacco focused research centers and its faculty have received over $50 million in extramural funding over the past two decades. The Institute's efforts are focused on their mission of reducing and ultimately eliminating, tobacco-related morbidity and mortality. Five Centers or Programs currently operate at the Institute including a Tobacco Center for Regulatory Science, the Center of Excellence for Rapid Surveillance of Tobacco, the Tobacco Dependence Program, a Tobacco Industry Marketing Program, and a Tobacco Control Law & Policy Resource Center.
Posting Summary	Rutgers is seeking a Coordinator, Faculty Personnel Administration for the Institute for Nicotine and Tobacco Studies, located in New Brunswick, NJ. The Coordinator, Faculty Personnel Administration Under the supervision of the Institute Director. This individual is responsible for supporting processes related to faculty hiring, terminations, evaluations, promotions, reappointments, 1-9, payroll matters, etc. Assists in the planning and maintenance of the Institute to provide the highest level of service. Ensures compliance with all procedures Duties will include: Responsible for coordinating and providing administrative and analytical services related to faculty affairs for the Office of he Director. In collaboration with partner schools and departments, responsible to ensure accuracy for all transactions related to recruitment, reappointment and advancement of Institute faculty. Serves as a liaison between the Institute and partner schools/departments and other administrative units such as Rutgers Health Faculty Affairs, and Human Resources, resolving problems and responding to inquiries that arise. In collaboration with partner schools/department, facilitates compliance with all procedures and coordinates timely completion of all aspects of the hiring process and onboarding, including but not limited to any faculty actions e.g. new hires, voluntary faculty, changes in FTE, changes in title, administrative appointments, promotions, processing of Employment Eligibility Verification (I-9), etc. In collaboration with partner schools/departments, facilitates maintenance official personnel files for faculty. Prepares correspondence on behalf of the Director, Deputy Director, or appointed designee; creates and maintains spreadsheets as required. Coordinates with partner schools/departments in collecting all necessary documentation for hiring Faculty and ensures that information is forwarded to the appropriate department i.e. Academic Affairs, Fiscal Office, Human Resources, Risk & Claims Management and Payroll
Position Status	Full Time
Hours Per Week	37.50
Daily Work Shift	Day
Work Arrangement
FLSA	Exempt
Grade	25S
Position Salary
Annual Minimum Salary	77347.000
Annual Mid Range Salary	97846.500
Annual Maximum Salary	118346.000
Standard Hours	37.50
Union Description	Non-Union
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Bachelor's Degree in Business Administration or related field, plus five (5) years of progressive professional level experience in the areas of higher education. Equivalent education, experience and/or training may be substituted for the degree requirement. Experience managing multiple projects with competing deadlines in a fast- paced environment and preparing reports. Must demonstrate excellent oral and written communication skills. Ability to exercise discretion and independent judgement at all times is required.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	24ST1157
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Downtown New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Job Summary

Company

Rutgers University

Start Date

As soon as possible

Employment Term and Type

Regular, Full Time

Required Education

Bachelor's Degree

Required Experience

5 years