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Student Trainee (administrative Support Assistant), Gs-0399-05/06/07 (intern)
Alexandria, VA
Job/Internship Description
SummaryThis is an opportunity under the Internship Program component of the Pathways Programs. The Internship Program provides students enrolled in high schools, colleges, trade schools and other qualifying educational institutions with paid opportunities to work in agencies and explore Federal careers while completing their education. Veteran's Preference will be applied in filling positions under the Pathways Programs. Learn more about this agency ResponsibilitiesThis position is located in the Office of Small and Disadvantaged Business Utilization (OSDBU) which is responsible for advocating for small and disadvantaged businesses to help increase contract and subcontract awards to women-owned small businesses (WOSB), small disadvantaged businesses (SDB), service-disabled veteran-owned small businesses (SDVOSB), and businesses located in Historically Underutilized Business Zones (HUBZones). The OSDBU advises the NSF Director on all matters related to small business and collaborates with leadership throughout the Foundation to maximize opportunities for small and disadvantaged business in our acquisitions and supports policies, procedures, and training programs for the Foundation to emphasize our commitment to contracting with small businesses. Specific duties include the following:Receives visitors and screens phone calls.Sorts and distributes mail.Receives, controls, and tracks all correspondence and documents.Serves as a liaison with other NSF organizations when setting schedules, coordinating activities, and obtaining and providing information.Assists with managing calendars, scheduling appointments and making arrangements for meetings.Establishes, organizes, and maintains files.Creates, maintains, and distributes documents and records.Assists with preparation of purchase orders and requisitions.Assists in coordinating equipment and telephone repairs.Assists with providing logistical support for committee meetings.Prepares travel authorizations and expense reports.Obtains hotel and transportation reservations.Prepares Guest Travel petencies:Computer SkillsHardwareCustomer ServiceWritten CommunicationAttention to DetailFlexibilityInterpersonal SkillsTravel Required Not requiredSupervisory status No Promotion Potential 07 Job family (Series) 0399 Administration And Office Support Student Trainee Help Requirements Conditions of Employment Background investigation. Selective Service registration required for male applicants, unless exempt. You must have a grade point average of 2.5 or higher on a 4.0 scale. You must be taking at least half-time course load. It is NSF policy that NSF personnel employed at or IPAs detailed to NSF are not permitted to participate in foreign government talent recruitment programs. Failure to comply with this NSF policy could result in disciplinary action up to and including removal from Federal Service or termination of an IPA assignment and referral to the Office of Inspector General. Foreign Talent Definitions Eligible students must be enrolled at least half-time in an accredited academic institution & maintain a cumulative 2.5 GPA or higher. Students may be hired for Internship positions at any time during the year, & may work full-time or part-time based on office needs. Students will be on indefinite appointments during their period of eligibility under the Internship Program. Interns will be required to sign an agreement that outlines the parameters of the Internship Program. The Internship Program allows students an opportunity to be converted non-competitively to a career-conditional or term position once the student completes all requirements of the Internship Program. Noncompetitive conversion to a permanent or term position is NOT guaranteed. The Intern's eligibility for conversion does not guarantee that the agency will opt for conversion. Interns may be required to submit updated transcripts and proof of enrollment upon selection. From the closing date of this vacancy announcement, applicants MUST have at least one year remaining in their required coursework for completion of their degree. Experience refers to paid & unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) & other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills & can provide valuable training & experience that translates to paid employment. You will receive credit for all qualifying experience, including volunteer experience.All qualification requirements must be met by the closing date of the announcement. You must answer all job-related questions in the eRecruit questionnaire.All online applicants must provide a valid email address. If your email address is inaccurate or your mailbox is full /blocked, you may not receive important communication that could affect your consideration for this position.This position is in the bargaining unit.QualificationsTo qualify at the GS-5 level, you must have one year of specialized experience at least equivalent to the GS-4 level in Federal service. Examples of specialized experience include: receiving visitors and screening telephone calls; sorting and distributing incoming mail; drafting spreadsheets and word processing documents; assisting in setting up meetings; maintaining filing systems; assisting with making travel arrangements; & maintaining supervisors daily calendar of appointments.OR successfully completed four full years of education above high school level.OR have a combination of post-high school education and specialized experience.To qualify at the GS-06 level, you must have one year of specialized experience equivalent to the GS-5 level in the Federal service. Examples of specialized experience include: using software packages to prepare spreadsheets and word processing documents; assisting with coordinating participants, space, and materials for meetings; maintaining filing systems; reviewing correspondence and documents to ensure proper format; assisting with making travel arrangements; and maintaining supervisor's daily calendar of appointments;OR completed one full semester of graduate level (9 semester hours) education.To qualify at the GS-7 level, you must have at least one year of specialized experience equivalent to the GS-6 level in the Federal service. Examples of specialized experience include the following: interpreting and applying regulations, policies and procedures to perform a variety of administrative support duties; developing and maintaining spreadsheets and other financial records; developing work tracking systems to ensure timely completion of work assignments; coordinating and making travel arrangements; composing/typing reports in final;OR completed one full academic year of graduate level education;OR have eligibility under the Superior Academic Achievement Provision: Achievement of Baccalaureate Degree and in the upper one-third of your graduating class or a GPA of 3.0 or higher out of 4.0 as recorded on your official transcript, or based on courses completed during your final 2 years.OR have a combination of education and experience.EducationEducation may be substituted for experience as described in "Qualifications."All Education must be accredited by an accredited institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.) Therefore, applicants must report only attendance and/or degrees from schools accredited by accredited institutions recognized by the U.S. Department of Education. Applicants may verify accreditation at the following website: Accreditation.PLEASE NOTE: Certificate program is defined as post-secondary education in a qualifying educational institution equal to at least one academic year of full-time study that's part of an accredited college-level, technical, trade, vocational, or business school curriculum.Additional informationRelocation expenses will NOT be paid. This announcement is open to the Public meet citizenship and eligibility requirements. Federal Appropriations Law requires that Non-Citizens meet certain eligibility criteria to be considered. Therefore, Non-Citizens must certify eligibility by signing and attaching this Citizenship Affidavit to their application. Non-citizens who do not provide the affidavit at the time of application will not be considered. Non-citizens may NOT be converted to competitive service appointments. This announcement may be used to fill like positions in other organizations within the National Science Foundation.NSF has determined that all of its positions are eligible for telework. Work suitable for telework depends on job duties; therefore, employees must receive approval from their supervisor for telework and have a telework agreement in place. Entering into a telework agreement is voluntary.The Selected Candidate(s) may be subject to a background teragency Career Transition Assistance Program (ICTAP): ICTAP and CTAP provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP or CTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP or CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified you must meet the following: OPM qualification requirements for the position, all selective factors, where applicable; special OPM approved qualifying conditions for the position; is physically qualified with reasonable accommodation, where appropriate..... click apply for full job details
Position Summary
Company
National Science Foundation
Start Date
As soon as possible
Employment Type
Full or Part Time
Period of Employment
Open
Type of Compensation
Paid
College Credits Earned
No
Tuition Assistance
No
Required Student Status
Open
Preferred Majors
Other
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