Job Description

This role is responsible for the development and execution of the company's overall IT Category Management. This role enforces all policies, processes, and systems related to IT Strategic Sourcing in OAPI/OPDC, and partners with other key Sourcing stakeholders in Supply Chain, R&D, Regional (OAI), and with our parent company in Japan. The Director of IT Sourcing has overall ownership of the Sourcing process at Otsuka for IT category spend and will partner closely with the IT leadership team to drive the greatest value possible for the organization. The Director of IT Sourcing also partners with the FP&A teams to understand the future investment plans from the business and identifies cost optimization opportunities through strategic sourcing and leading category management practices, maximizing value and minimizing risks for Otsuka.

Job Description

The Director of IT Sourcing will manage a cross-functional Center of Excellence and responsibilities include the following:

Overall Responsibility

• Partners with the IT executive team to create a Sourcing vision and strategy that aligns with the needs of the business while meeting financial and operational control objectives.
• Develops and manages relationships with key vendors, building a path to strategic partnerships that enables operational continuous improvement and innovation.
• Ensures compliance with policy, process, and systems for IT category spend.
• Manage full lifecycle of contracts for assigned programs, projects and key suppliers.
• Pro-actively manages contracts and license renewals to mitigate business disruptions.
• Successfully leads negotiations for enterprise initiatives meeting the timelines, scope, and requirements agreed upon with key stakeholders.
• Socialization and facilitation of the Procurement policy and processes, ensuring that the project teams and stakeholders understand the policies and adhere to it.
• Responsible for evaluating vendor performance working under the guidelines established by the vendor management organization.
• Identifies continuous improvement opportunities based on the status of macroeconomy, latest industry trends, and new technology.
• Accountable for driving annual savings within the IT category through performing market intelligence analysis.
• Directs Sourcing professionals within the Center of Excellence to ensure timely delivery of assigned sourcing projects.

Strategic Sourcing Vision, Strategy, and Objectives

• Executes against a common vision and strategy for Strategic Sourcing at Otsuka.
• Reports on measurements of success (KPIs) and appropriate processes to capture, consolidate and report on sourcing performance and outcome versus objectives.

Strategic Sourcing Process and Policy

• Ensures compliance with sourcing policies and processes that enable achievement of the Strategic Sourcing vision.
• Makes recommendations for sourcing policies and processes that have a "business first" focus, providing efficiency and effectiveness that makes it easier to source goods and services with more consistent, reliable results.
• Drives appropriate training across the organization on the importance of Sourcing policies and processes.
• Ensures appropriate controls are in place to meet regulatory requirements (i.e. J-sox, Third Party Risk Management, etc.)
• Ensure best practices in Sourcing including accurate spend analysis, usage of RFx tools and templates, contract management, establishment of Preferred Supplier Programs, and ensuring all sourcing savings are realized into the financials.

Strategic Sourcing Execution

• Leads RFx strategy and on-going contract negotiations for the IT function.
• Reports and analyzes operational metrics to ensure continuous monitoring and process improvement across all the IT sourcing category.
• Ensure all sourcing projects have clear objectives including financial and operational benefits, aligned with business stakeholders.
• Partners with the IT function and other key process owners to ensure Sourcing model is meeting the operational needs of the organization.

Organizational Design and Development

• Develops the key skillsets and subject matter expertise needed to be a successful member of the Sourcing team using benchmarking, best practices, and feedback from the business customers.
• Mentors and develops members of the Sourcing Center of Excellence ensuring training practices are aligned with required capabilities.
• Supervises and mentors team members, provides continuous coaching, feedback, and individual development plans for direct reports.

Qualifications/ Required

Knowledge/ Experience and Skills:

Qualifications

Knowledge

• Significant experience and proven success with negotiating contracts related to software licensing and cloud-based solutions
• Strong experience with senior stakeholder management with the ability to collaboratively co-develop strategies and set and manage expectations of senior leadership
• Experience working in a Sourcing/Procurement team in a complex environment.
• Extensive knowledge of IT vendors and emerging technologies
• Strong communication skills required; must have the ability to communicate effectively
• Strong organizational skills with the ability to independently manage and prioritize workload
• Demonstrate a positive attitude and have an appetite for change
• Business degree or equivalent
• Experience supervising a team
• Experience interacting with senior level clients and vendors; able to evaluate situations from multiple angles and sensitive to stakeholders needs while maintaining focus on bring the best value to the organization
• Evaluating and developing procurement strategies to maximize efficiency and minimize cost
• Expert on practices for negotiating supplier contracts that lead to the greatest value for money for the organization.
• Demonstrated category management and metrics development
• Understands key financial and operational controls needed in a Sourcing organization in the Pharmaceutical industry.

Skills and Experience

Minimum of 10+ years of IT Strategic Sourcing experience including the ability to strategize and lead.

• Executive presence and influence with demonstrated ability to tell a story and influence the direction of the organization including at the most senior levels of the organization Strategic thinker able to anticipate trends, understand implication and create actionable plans to prepare for future needs.
• Outstanding communication skills, ability to speak to the business and simplify complex technical sourcing aspects into concepts the business can understand, assess, and ultimately use to make decisions.
• Strong customer service focus and ability to think, plan and act at the enterprise versus functional level. Experience listening to client needs and partnering to deliver results that are mutually beneficial for the client and the organization.
• Specific experience in leading large, complex sourcing projects and supporting Senior Leadership on development of the sourcing strategy, management of risks and issues and the execution of the project to deliver the greatest value for money for the organization.
• Demonstrated ability to develop and maintain vendor relationships including establishing SLAs and KPIs for ongoing vendor management.
• Effective influencing and negotiating skills, both external and internal, and ability to flex influence with various levels of the organization.
• Superior analytical skills, able to rapidly understand and synthesize disparate data into meaningful information to support critical business decisions.
• Strong understanding of the pharmaceutical industry and development/commercialization of new drugs.

Education
Bachelor's degree in Business, Supply Chain, or relevant technical expertise. Advanced degree (MBA/MS) preferred.

Disclaimer

This job description is intended to describe the general nature and level of the work being performed by the people assigned to this position. It is not intended to include every job duty and responsibility specific to the position. Otsuka reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.

Equal Opportunity Employer

Otsuka is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to their protected veteran or disabled status, or any protected status.

Competencies
Accountability for Results - Stay focused on key strategic objectives, be accountable for high standards of performance, and take an active role in leading change.
Strategic Thinking & Problem Solving - Make decisions considering the long-term impact to customers, patients, employees, and the business.
Patient & Customer Centricity - Maintain an ongoing focus on the needs of our customers and/or key stakeholders.
Impactful Communication -Communicate with logic, clarity, and respect. Influence at all levels to achieve the best results for Otsuka.
Respectful Collaboration - Seek and value others' perspectives and strive for diverse partnerships to enhance work toward common goals.
Empowered Development - Play an active role in professional development as a business imperative.

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