Business Specialist - Job at Rutgers University in Newark, NJ

Business Specialist

Newark, NJ

Posted 30 days ago

Email Job

Job Description

Position Details

Position Information

Recruitment/Posting Title	Business Specialist
Job Category	Staff & Executive - Administrative & Support
Department	NJ Step
Overview	The New Jersey Scholarship and Transformative Education (NJ STEP) Consortium is an association of higher educational institutions that work in partnership with NJ Department of Corrections and State Parole to provide comprehensive college degree programming for students while incarcerated and to assist in their transition to college life and further degree work upon release. Under the office of the Chancellor, NJ-STEP serves a statewide population of people enrolled in college while in prison, on parole and post incarceration. NJ-STEP operates: at each Rutgers campus, in 5 separate prisons, and a variety of residential reentry programs and partner college campuses across the state. For further information, please visit http://njstep.newark.rutgers.edu/
Posting Summary	Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, is seeking a Business Specialist for its NJ-STEP Program. Reporting to the NJ-STEP Executive Director with a dotted line to the Chancellor's Budget Office, this position oversees accounting and budgeting, purchasing, contracts, payroll, personnel, facilities, and all administrative, operational, and other financial functions for NJ-STEP. The New Jersey Scholarship and Transformative Education in Prisons Consortium (NJSTEP) is an association of higher education institutions in New Jersey that works in partnership with the New Jersey Department of Corrections and State Parole Board, to (a)provide higher education courses for all students under the custody of the State of New Jersey while they are incarcerated, and (b) assist in the transition to college life upon their release into the community. Our vision is that every person in prison who qualifies for college, has the opportunity to take college classes while incarcerated, and continue that education upon release. This position is responsible for and not limited to the following: Analyzes and reviews financial data, prepares financial documents and reports for internal and external purposes consistent with a broad understanding of the mission, vision, role, and goals of NJ-STEP Maintains records on expenditures and regularly reconciles accounts Reviews University reports, to ensure that accounts are within budget Manages all aspects of the NJ-STEP main office including the program's office space, physical and digital assets and records Manages prison course book inventory Coordinates administrative needs of local and remote employees, serves as departmental HR liaison, provides routine and non-routine triage of information to faculty, staff, and the greater community, coordinates daily operations for NJ-STEP, which includes work direction of part-time student employees Creates processes for resource and asset management and efficient administrative workflow Ensures that the day-to-day administrative activities of the NJ-STEP program are carried out in accordance with RU-N and NJ-STEP policies and procedures Works without direct supervision, with occasional review of work outputs, and departmental functions by the NJ-STEP Executive Director Carries out independent routine and semi-routine work within parameters of NJ-STEP and tasks under general supervision
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at .
FLSA	Exempt
Grade	05
Position Salary
Annual Minimum Salary	63518.000
Annual Mid Range Salary	79089.000
Annual Maximum Salary	94659.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor's degree in accounting, finance, business administration, or a related field; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices. Also requires a minimum of two years of relevant experience in a financial/accounting function, good communication skills, and computer literacy.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Preferred Qualifications
Equipment Utilized	Position regularly uses MS Office Suite, Cornerstone, ROCS, HCM, SSC, EMS, E-Verify, Blackboard, Webex, Sakai, and knows or will learn any and all systems RU uses for expense reimbursement, absence reporting, time keeping, personnel appointments, parking, telephones, payroll, recruitment, facilities and space scheduling and management, event management, website and social media development, maintenance, and the equipment, software, and specialized materials needed to support the effective and efficient performance of this position.
Physical Demands and Work Environment	Fast-paced, stakeholder-service focused environment. Requires a high level of comfort and strong skills in all forms of communication with a wide variety of internal and external constituents on behalf of NJ-STEP.
Special Conditions

Posting Details

Posting Number	24ST0413
Posting Open Date	03/11/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

Job Summary

Company

Rutgers University

Start Date

As soon as possible

Employment Term and Type

Regular, Full or Part Time

Required Education

Bachelor's Degree

Required Experience

2+ years